01 About This Notice
MindLight Academy (“we,” “us,” or “our”) respects your privacy. This notice explains how we collect, use, disclose, and protect personal information when you visit our website or contact us about our EEG and IONM programs, clinical partnerships, employer relationships, or other Academy activities.
For information about the legal entity operating MindLight Academy, please contact academy@mindlightacademy.com.
Additional privacy information may be provided when you apply, enroll, access a student learning platform, or complete clinical onboarding. This notice should be read together with any additional notice relevant to those activities.
02 Information We Collect
Information you provide
Depending on the form you use or the reason you contact us, we may collect:
- Your name, email address, telephone number, and state or general location.
- The program you are interested in and information you choose to provide about your educational or professional background.
- Your organization, job title, and business contact details when you inquire as a clinical partner or employer.
- Your questions, messages, communication preferences, and related correspondence.
Fields marked as required are needed to handle the relevant request. You may choose whether to provide optional information.
Information collected automatically
Our website and hosting or security providers may collect technical information such as your IP address, browser and device type, referring webpage, pages visited, date and time of access, and diagnostic or security logs. We use this information to operate, protect, and improve the website.
Sensitive information
Please do not include Social Security numbers, payment-card details, patient information, medical or immunization records, or background-check documents in public website forms or ordinary email. If such documents are needed for a later admissions or clinical process, we will explain the appropriate submission method and relevant privacy information.
03 How We Use Information
We use personal information to:
- Respond to questions and provide requested program or admissions information.
- Follow up on application-interest requests and explain next steps.
- Communicate with prospective clinical sites and healthcare employers.
- Arrange requested conversations with admissions staff, faculty, or clinical coordinators.
- Maintain records of inquiries and communications.
- Send Academy updates when you have chosen to receive them.
- Operate and improve our website, troubleshoot problems, prevent misuse, and maintain security.
- Meet applicable legal obligations and establish, exercise, or defend legal claims.
Submitting an inquiry does not automatically subscribe you to promotional communications.
04 How We Disclose Information
We may disclose relevant information to:
Authorized Academy personnel
Staff and approved representatives who need the information to respond to your request or perform their duties.
Service providers
Organizations that help us operate the website, host or store information, manage forms and email, provide security, or deliver other services described in this notice. We limit their access to what is needed for their work and require appropriate privacy and security protections.
Clinical partners or employers
When needed to carry out a placement, introduction, or recruitment activity you request, with additional notice or consent where required. We do not publish student contact information, resumes, or individual competency records on the public website.
Legal and safety recipients
When disclosure is required or permitted by applicable law, necessary to respond to valid legal process, or appropriate to protect people, information, or legal rights.
Recipients you authorize
When you direct us to share information or otherwise provide appropriate consent.
We do not sell personal information or disclose it for cross-context behavioral or targeted advertising.
06 Your Choices and Privacy Requests
You may contact us to ask about the personal information we hold about you, request a correction, or request deletion. You may also ask us to stop sending promotional communications.
Depending on applicable law and your circumstances, you may have additional rights to access or receive a copy of your information, restrict or object to certain uses, withdraw consent, or opt out of certain processing.
To submit a request, contact academy@mindlightacademy.com. We may need to verify your identity or authority before taking action. We will respond as required by applicable law and explain any limits, such as information we must retain for legal or recordkeeping purposes. Where an appeal right applies, you may request an appeal by contacting the same address and stating that you wish to appeal.
If you receive promotional email, you can use the unsubscribe link or contact us directly. Opting out of promotional messages does not prevent necessary responses to your requests or communications about an existing enrollment or relationship.
07 How Long We Keep Information
We retain personal information for as long as reasonably necessary for the purposes described in this notice, including responding to inquiries, maintaining an ongoing relationship, meeting applicable recordkeeping obligations, resolving disputes, and protecting security.
Retention depends on the type of information, the nature of our relationship with you, and applicable requirements. When information is no longer needed, we delete it or de-identify it, subject to applicable backup and legal-retention requirements.
08 How We Protect Information
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, misuse, loss, or disclosure. Access is limited to authorized people and service providers with a relevant need.
No website, electronic transmission, or storage system can be guaranteed completely secure. Please use the designated submission method when we request sensitive documents.
09 Children’s Privacy
Our website is intended for people exploring professional education and related Academy relationships. It is not directed to children under 13, and we do not knowingly collect their personal information through the website.
If you believe a child under 13 has provided information to us, please contact us so we can investigate and take appropriate steps.
10 Other Websites and Services
Our website may link to professional organizations, clinical sites, educational resources, or external platforms. Those organizations describe their own data practices in their privacy notices. Review the relevant notice before submitting information through another service.
11 Changes to This Notice
We may update this notice to reflect changes in our practices, services, or applicable requirements. The revised version will show an updated date. We will provide additional notice or request consent when required by applicable law.
12 Contact Us
For privacy questions or requests, contact: